FAQ’S

Can I bring in my own caterer?
We have a great range of caterers available as our preferred supplied (then link to this page https://karakapavilion.co.nz/catering-partners/) that can service all types of food requirements. Outside caterers are not permitted. Self catering is not allowed under any circumstances. Provision of cakes and cutting of cakes will need to be organised with your caterer.
 
Can I bring in my own AV supplier?
No, we do not allow other AV suppliers onsite.

Do you supply tables and chairs?
Tables and chairs are NOT provided in the Pavilion. Some tables and chairs are included with the hire of the smaller areas but cannot be moved around the venue. This can be discussed with the venue manager. The venue manager can also assist you with hiring furniture, if needed.
 
Do you supply cutlery, crockery and glassware?
No, we do not. This will need to be hired in through your caterer or we can assist with the booking.
 
Is there parking?
The venue boasts ample parking for guests. Your security team will work to ensure that guests are parked in the correct positions and don’t ruin the lawn and gardens.
 
Who sets up?
Our preferred suppliers are experts in setting up the venue! Let them take the worry away from you and your family and arrive to a completed space that meets your visions.
 
Can we set up the day before?
We will likely have an event the day before, however if we do not chat to the venue manage about hire rates for packing in a day early.

Can I host both a wedding ceremony and wedding reception in the venue?
Of course! If numbers are 240 or less, we can have both the ceremony and reception all inside the same venue.

Can we pack down the next day?
Chances are we will have an event on the next day so all furniture, hireware and AV/entertainment will need to pack out that night so we can prepare the venue for the next event. Small items like florals, gifts, and leftover BYO can be picked up the next day at a time arranged by your venue manager.

Are there noise restrictions? Are there any inbuilt AV systems?
The venue has several tv’s that you are able to take control of. The Garden Bar has a small music system. The Phar Lap room has a small music system and microphone.
Bands and live performances are welcome, however last dance is strictly 11.30pm.
Auckland city noise restrictions start at 10pm so our team will work with your entertainment on the night to make sure the levels are perfect and following the limits set.

Are there any decoration/styling restrictions?
If you are having work done at heights, you will need to hire an approved supplier to do this work for you.
Candles are absolutely fine as long as they are in holders to catch the wax. Candles are not permitted under any circumstances in the stables – lit or unlit.
We ask that confetti is natural dried or fresh flowers- no plastic please!
No permanent fixtures are to be used in the venue without permission from the venue – ie nails, screws etc

How does beverage work?
BYO is $21+GST per person in the venue and you’ll need to hire glassware additionally. You can also opt to use our beverage menu – just let us know your bar tab limit.
BYO is beer, wine, and non alcoholics but no RTDs please.

What is your COVID19 policy?
If the government places New Zealand into any form of lockdown restrictions, we will work with you to ensure that your event can go ahead on another date. Terms and conditions apply.